Policies
Room Monitors
Students wishing to serve as a room monitor should be available for the full conference and will receive a complimentary registration to include admittance to the technical sessions and all social activities. Please contact Stefanie Bourbon for details and requirements – E-mail: Stefanie.Bourbon@asminternational.org. This opportunity is limited and available on a first come basis.
Language
All presentations at the conference will be presented in English. Simultaneous translation will not be provided.
Privacy Policy
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Policy on Audio and Video Recording of Technical Paper Presentation/Sessions
Recording of sessions (audio, video and still photography, etc.) intended for personal use, distribution, publication, or copyright without the express written consent of ASM and the individual authors is strictly prohibited.
Policy on Cellular Phone Usage
In consideration of fellow event attendees and presenters, ASM International kindly requests your cooperation in minimizing disturbances which may occur during technical sessions. We ask that cellular phones or other electronic devices be placed in “silent mode” while you are in the meeting rooms. Please step outside the meeting room if you need to have a conversation.
Attendees with Disabilities
In accordance with the Americans with Disabilities Act (ADA) of 1990, ASM International and the conference venue are striving to accommodate all of our guests with special needs. If a disability requires that you have access to modified housing, transportation or other assistance, please inform the venue and/or conference staff.
ASM Prevention of Harassment and Discrimination
ASM believes that everyone should be afforded an environment free of unlawful harassment or discrimination. Harassment or discrimination is a form of misconduct that undermines the employment relationship. ASM strives to maintain an environment that fosters mutual respect and promotes harmonious, productive professional relationships. Actions, words, jokes, or comments based on an individual’s sex/gender, race, color, national origin, ancestry, age, religion, disability, sexual orientation, gender identity, genetic information, military/veteran status, lactation/breastfeeding, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state, or local laws and ordinances is prohibited and will not be tolerated.
ASM’s prevention of harassment and discrimination policy applies to all individuals involved with ASM, including employees, vendors, customers, contractors, officers & trustees, committee members, volunteers and members.
Sexual Harassment
Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, or other verbal, visual or physical conduct of a sexual nature when:
- Submission to such conduct is made either explicitly or implicitly a term or condition of the individual’s status within ASM;
- Submission to or rejection of such conduct by the individual is used as the basis for decisions affecting the individual; or
- Such conduct has the purpose or effect of unreasonably interfering with the Associates’ work or creating an intimidating, hostile or offensive environment.
This definition includes many forms of offensive behavior including gender-based harassment of a person of the same sex as the harasser.
Sexual harassment does not refer to occasional compliments of a socially acceptable nature. It refers to behavior that is not welcome, that is personally offensive, and that debilitates morale.
Other Prohibited Harassment
ASM prohibits harassment on the basis of sex/gender, race, color, national origin, ancestry, age, religion, disability, sexual orientation, gender identity, genetic information, military/veteran status, lactation/breastfeeding, pregnancy, childbirth and related medical conditions, or any other classification protected by law. While it is not easy to define precisely what harassment is, it certainly includes slurs, epithets, threats, derogatory comments, unwelcome jokes, teasing and other similar verbal or physical conduct.
Examples of conduct that may be harassment in violation of this policy and/or the law include but are not limited to hostile or demeaning behavior, repeated verbal abuse, bullying, uninvited physical contact, such as touching, patting or pinching, display of suggestive objects or pictures or jokes or remarks based upon sex/gender, race, color, national origin, ancestry, age, religion, disability, sexual orientation, gender identity, genetic information, military/veteran status, lactation/breastfeeding, pregnancy, childbirth and related medical conditions, or any other classification protected by law.
If you experience or witness what you believe to be harassment or discrimination in violation of this policy, you must report it immediately to the CEO or any member of management. You may also report such conduct to the Ethics Hotline.
All ASM representatives are required to report all allegations of unlawful harassment to the CEO immediately. All allegations of unlawful harassment or discrimination will be promptly and thoroughly investigated. To the extent possible consistent with a thorough investigation, ASM will keep any reports of harassment or discrimination made under this policy confidential. ASM will take appropriate corrective action to stop any harassing or discriminatory conduct. Anyone found to have engaged in any form of harassment or discrimination in violation of this policy will be dealt with appropriately.
ASM prohibits any retaliation against anyone who brings forward in good faith a complaint of harassment or who speaks as a witness in the investigation of a complaint of harassment or discrimination.
ASM’s DEI Statement
As an organization, ASM International recognizes that our members, volunteers, and
employees come from a wide variety backgrounds and ethnicities, and we embrace and value
the diversity of all our members. It is ASM’s commitment to be inclusive and mindful of this
diversity in our policies, programs, courses, and interactions with others. As an organization,
we affirm all people regardless of their age, culture, abilities, ethnic origin, gender identity,
marital status, nationality, race, religion, sexual orientation, education level, and
socioeconomic status.
If you have a report or concern about the conduct of any party that you feel is related to the
ASM event or function please reach out by phone at 440-338-5151 or email at
memberservicecenter@asminternational.org.
For anonymous reports please use the Hotline:
SAFEHOTLINE.COM
CALL OR TEXT: 1-855-662-SAFE
ASM ID Number 7446018727
